Managing Your Account Plan

The Account Plan section allows you to view and manage the chart of accounts fetched from your integrated accounting system (e.g., Dinero). This ensures that the categories you use for bookkeeping in our system match your official records.

Viewing Accounts

Under References -> Account Plan, you can see two main tabs:

1. Accounts: A complete list of your expense, revenue, and balance sheet accounts. You can see the account number, name, and type.
2. VAT Codes: A list of available VAT codes and their corresponding rates as defined in your accounting system.

Synchronizing with Your Accounting System

Our system automatically tries to keep your account plan up to date. However, if you have just added a new account in your accounting software and need it immediately:

1. Click the Refresh Accounts button.
2. The system will connect to your accounting provider and fetch the latest list of accounts and VAT codes.
3. Once the refresh is complete, the new accounts will be available for selection in the Cash Journal.

AI Account Suggestions

The system includes an AI-powered engine that learns from your bookkeeping patterns.

• Trigger Suggestions: You can manually trigger the suggestion engine to analyze your pending journal entries.
• How it works: The AI looks at the vendor name and transaction description to suggest the most likely account from your plan.
• Review: These suggestions appear in the Cash Journal, where you can review and approve them with a single click.

Troubleshooting

• Missing Accounts: If accounts are missing after a refresh, ensure that the accounts are marked as "Active" or "Available for entries" in your accounting system.
• Connection Errors: If the refresh fails, check your connection status under Integrations. You may need to reconnect your accounting system if the authorization has expired.